1. Define your priorities.
2. Set a schedule for the following day.
One way to do this is to take time each evening to write out a schedule for the next day. Writing out your schedule helps for three main reasons: It helps you maximize every hour you are awake; it helps you set aside time to focus on your priorities every day; and it helps you discover if you waste a lot of time. I recently read that the average American spends 5 hours a day watching TV. Setting a schedule will help you avoid the trap of time-suckers like TV.
3. Eat the frog.
“Eat a live frog first thing every morning, and nothing worse will happen to you the rest of the day.” – Mark Twain
If you’re like most people, there is a task every day you procrastinate because it scares or overwhelms you. This task is your frog, and according to Mark Twain, you should eat it right away in the problem with procrastinating eating your frog is that it’s hard to concentrate on getting other things done; you’re too busy thinking about the frog you need to eat later. Also, putting it off makes it seem even more overwhelming because you have time to imagine every possible thing that could go wrong with the task.
Eating the frog early in the day gives you a sense of accomplishment, and it’s great to start the day feeling successful. Finishing your dreaded task immediately can give you the momentum you need to get other tasks done throughout your day. Plus, they’ll all seem easy compared to the frog you started with.
4. Be honest with the person in the mirror.
Some people do their best work before sunrise, and others are incredibly productive late in the evening. If you love starting your day at 5 a.m., wonderful – go ahead and eat your frog in the early hours of the morning. If you prefer to sleep in, that’s fine too – go ahead and eat your frog early in YOUR day.
Successful people are honest with themselves. They know that setting a goal of working out every morning at 4:30 a.m. isn’t the best idea if they’ve never been a morning person. They set their goals based on their most productive times.
5. Give yourself deadlines.
Giving yourself deadlines to accomplish tasks can help you achieve your goals. As you set your daily schedule, it can help to use Parkinson’s Law to your advantage. One way to do this is by using time blocks. Give yourself 55 minutes to accomplish a goal, and then take a planned 5 minute break. Knowing you have limited time will help maximize your productivity during the 55 minute work session. Also, the mini mental breaks from your hard work every hour can re-energize you.